Agendas and Board Packets

EXECUTIVE DIRECTOR EVALUATION COMMITTEE MEETING
Wednesday, January 20, 2021
Immediately following the Special Called Meeting
AGENDA
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I. Call to Order- Director Harwell
II. Roll Call & Establishment of Quorum
III. Adoption of the Agenda
IV. Adoption of the Minutes
A.
November 18, 2020
B.
December 16, 2020
V. Evaluation Results
VI. Next Steps
VII. Adjournment


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Agendas and Board Packets, Front Page Items, General Information, Public Notice

SPECIAL CALLED MEETING OF THE BOARD OF DIRECTORS
Wednesday, January 20, 2021
Immediately following the Planning & Program Development Committee Meeting
AGENDA
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United States: +1 (408) 650-3123
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I. Call to Order- Chair Smith
II. Roll Call & Establishment of Quorum
BJCTA Board Members:
Darryl Cunningham; Willie Davis, III; Donald Harwell; LeDon Jones;
Johnnye P. Lassiter; Sam Parker; Kevin Powe; Martin Weinberg; Theodore “Ted” Smith
III. Adoption of the Agenda
IV. Executive Session
V. Adjournment

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Meeting Minutes

OPERATIONS
COMMITTEE MEETING
Wednesday, January 20, 2021
Immediately following Planning and Program Development Committee Meeting
AGENDA
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United States: +1 (408) 650-3123
Access Code: 127-973-957

I. Call to Order
II. Roll Call/ Establishment of Quorum
III. Adoption of Agenda
IV. Adoption of Meeting Minutes
A.
December 16, 2020
V. Executive Director’s Report
VI. Operations Update
VII. Vehicle Maintenance Update
VIII. Resolutions for Consideration and Approval
IX. Items for Information and/or Discussion
A.
Departmental Reports
X. Old Business
XI. New Business
XII. Adjournment

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Agendas and Board Packets, Front Page Items, General Information, Public Notice

FINANCE & ADMINISTRATION COMMITTEE MEETING
Wednesday, January 20, 2021

10:00 AM

AGENDA
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Access Code: 127-973-957 

I. Call to Order- Chair Smith
II.
Roll Call/ Establishment of Quorum
III. Adoption of Agenda
IV. Adoption of Meeting Minute
IVA.
December 16, 2020
V. Monthly Financial Report
VI. COVID-19 Update
VII. Human Resources Update
VIII. Information Technology Update
IX. Executive Director’s Report
X. Resolutions for Consideration and Approval
A. Resolution 2021-12 Customer and Community Satisfaction Survey; 1) Customer and
Community Satisfaction Survey 2) Strategic Planning 3) Performance Measurement
and Benchmarking (Key Performance Indicators)-
Authorization for the Executive Director to enter into a Task Order agreement with TransPro. The firm will provide the following services: 1) Customer and Community Satisfaction Survey 2) Strategic Planning
3) Performance Measurement and Benchmarking (Key Performance Indicators) on a task order basis. The required local match of $10,000 will be provided by the City of Birmingham. The remainder of this task will be funded by a Section 5307 Grant
allocating $197,433.00. The proposed total cost of this task order will not exceed $207,433.00.
B. Resolution 2021-13 Fuel Management System –
Authorization for the Executive Director to procure a Fuel Management System from SynTech Systems Inc. This system allows data collection mileage, fuel & engine monitoring to be generated electronically
by wireless data-capturing versus manually. This system will also include installation, additional equipment, training and licensing. The total cost of the system including future funds to cover Fleetnet and new ERP development for connectivity for a 3-year
period is $334,864.00. This will also include two 1-year renewal options.
C. Resolution 2021-14 Low Sulfur #2 Diesel & Regular #87 Octane Unleaded Fuel – Authorization for the Executive Director to exercise the first of three 1-year renewal options for Petroleum Traders Inc to provide Low Sulfur #2 Diesel & Regular #87 Octane
Unleaded Fuel to BJCTA for revenue and non-revenue fleet. The estimated usage for 2021 is $30,000.00.
D. Resolution 2021-15 Apollo Camera Retrofit Phase II System – Authorization for the Executive Director to utilize Apollo Video Technology to provide and retrofit a Mobile Video Surveillance System (MVSS) on the remaining 41 Paratransit and Fixed Route
buses. The cost of the MVSS system will not exceed $226,136.80.
E. Resolution 2021-16 Temporary Staffing – Authorization for the Executive Director/CEO to utilize Robert Half Staffing Agency (Accountemps) to provide temporary accounting services in the Finance Department until vacancies are filled in the positions of the
Senior Accountant and the Staff Accountant. The cost of the temporary accounting services will not exceed $65,000.
XI. Items for Information and/or Discussion
A. Departmental Reports
XII. Old Business
XIII. New Business
XIV. Adjournment

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Agendas and Board Packets, Meeting Minutes

PLANNING & PROGRAM DEVELOPMENT COMMITTEE MEETING
Wednesday, January 20, 2021
Immediately following the Finance & Administration Committee Meeting
AGENDA
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United States: +1 (408) 650-3123
Access Code: 127-973-957

I. Call to Order
II. Roll Call/ Establishment of Quorum
III. Adoption of Agenda
IV. Adoption of Meeting Minutes
A. December 16, 2020
V. Executive Director’s Report
VI. BRT – MAX Staff Update
VII. Farmer’s Market Update
VIII. Planning Department Update
IX. Resolutions for Consideration and Approval
X. Items for Information and/or Discussion
A. Departmental Reports
XI. Old Business
XII. New Business
XIII. Adjournment

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Front Page Items, General Information, Public Notice

PUBLIC NOTICE
January 15, 2021

Amid concerns for public safety as a result of COVID-19, this informational update to the BJCTA
Board of Directors will be conducted via conference call in compliance with the Proclamation issued
by the Governor of Alabama.

Notice is now given for the following meetings of the

Birmingham-Jefferson County Transit Authority’s Board of Directors:


Wednesday, January 20, 2021
BJCTA Committee Meetings

Finance & Administration Committee – Beginning at 10am
Planning & Program Development – Immediately following Finance & Administration
Operations – Immediately following Planning & Program Development

Executive Director Evaluation Committee
Immediately following the Operations Committee Meeting

Special Called Meeting
Immediately following the Executive Director Evaluation Committee Meeting
Purpose: To Conduct BJCTA Business


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Theodore “Ted” Smith, Board Chairman

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