REGULAR MEETING OF THE BOARD OF DIRECTORS February 3, 2021 Meeting Agenda
II. Roll Call & Establishment of Quorum
BJCTA Board Members: Darryl Cunningham; Willie Davis, III; Donald Harwell; LeDon Jones;
Johnnye P. Lassiter; Sam Parker; Kevin Powe; Martin Weinberg; Theodore “Ted” Smith
IV. Pledge of Allegiance
V. Adoption of the Agenda
VI. Adoption of Minutes
A. Regular Meeting of the Board – January 6, 2021
VII. Public Comment*
VIII. Chairman’s Report
IX. Transit Citizens Advisory Board (TCAB) Update
X. Birmingham Xpress (BRT) Update – Charlotte Shaw
XI. Executive Director’s Report
A. Comprehensive Operation Analysis – TMD, Inc.
XII. Consent Calendar
A. Resolution 2021-12 Customer and Community Satisfaction Survey; 1) Customer and Community Satisfaction Survey 2) Strategic Planning 3) Performance Measurement and Benchmarking (Key Performance Indicators)- Authorization for the Executive Director to enter into a Task Order agreement with TransPro. The firm will provide the following services: 1) Customer and Community Satisfaction Survey 2) Strategic Planning 3) Performance Measurement and Benchmarking (Key Performance Indicators) on a task order basis. The required local match of $10,000 will be provided by the City of Birmingham. The remainder of this task will be funded by a Section 5307 Grant allocating $197,433.00. The proposed total cost of this task order will not exceed $207,433.00.
B. Resolution 2021-13 Fuel Management System – Authorization for the Executive Director to procure a Fuel Management System from SynTech Systems Inc. This system allows data collection mileage, fuel & engine monitoring to be generated electronically by wireless data-capturing versus manually. This system will also include installation,
additional equipment, training and licensing. The total cost of the system including future funds to cover Fleetnet and new ERP development for connectivity for a 3-year, period is $334,864.00. This will also include two 1-year renewal options.
C. Resolution 2021-14 Low Sulfur #2 Diesel & Regular #87 Octane Unleaded Fuel – Authorization for the Executive Director to exercise the first of three 1-year renewal options for Petroleum Traders Inc to provide Low Sulfur #2 Diesel & Regular #87 Octane Unleaded Fuel to BJCTA for revenue and non-revenue fleet. The estimated usage for 2021 is $30,000.00.
D. Resolution 2021-15 Apollo Camera Retrofit Phase II System – Authorization for the Executive Director to utilize Apollo Video Technology to provide and retrofit a Mobile Video Surveillance System (MVSS) on the remaining 41 Paratransit and Fixed Routebuses. The cost of the MVSS system will not exceed $226,136.80.
E. Resolution 2021-16 Temporary Staffing – Authorization for the Executive Director/CEO to utilize Robert Half Staffing Agency (Accountemps) to provide temporary accounting services in the Finance Department until vacancies are filled in the positions of the Senior Accountant and the Staff Accountant. The cost of the temporary accounting
services will not exceed $65,000.
XIII. Resolutions for Consideration and Approval – None
XIV. Old Business
XV. New Business
A. Executive Director Goals for 2021
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